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Digital food procurement for school and university canteens


Digitalization is THE NEW INDUSTRY STANDARD to help us ACT MORE ECO-RESPONSIBLE! Digital procurement is the use of technology to optimize and automate procurement processes and workflows.
Restopolis choose Digital Food Procurement (DFP) because it standardizes its processes. For us, DFP means letting go of manual food selection criteria and instead opting to build software that streamlines food procurement through integration and automation, thus fostering the use of more local and local organic products in our school and university canteens.
With "Supply4Future" we have launched in September 2023 the beta-version of our innovative DFP platform for school and university canteens.
Food4future
Digital White Paper
Supply4Future
Towards more sustainable food procurement
key figures

DIGITALIZATION.

Digital Food Procurement

Since almost two decades Restopolis is providing its guests with a healthy and balanced diet and supports eco-responsible production practices respecting the environment, the animal-welfare and the protection of the climate.

Our digital food procurement platform "Supply4Future (S4F)" involves the use of software to capture, consolidate and manage all of our food data and information related to procurement in such a way, that local and local organic products will be automatically favourized.

During the first year, 13 school canteens take part in this initiative in order to gather valuable experiences for eco-responsible food purchasing for school and university canteens. The ultimate launch of the platform is scheduled for September 2024 by the way of the national Public Procurement Portal. At that moment all canteens will be supplied through S4F.

At the end, S4F will maximize the use of organic, local and sustainable products in school and university canteens, while respecting the requirements of the law on public procurement.

All orders for food products will be subject to a public tender issued by Restopolis. S4F will make it easier for a maximum number of producers or suppliers, regardless of the size of their business, to access public tenders, i.e. a kind of mini-competitions, for school and university catering. It will further lead to a completely electronic and objective attribution process awarding tenders for the purchase of these products.

The innovation of this platforms consists in the fact that the attribution criteria will now be defined in such a way as to favour the purchase of sustainable products that protect the environment. The attribution criteria are as follows: 60 - 70% sustainability (Organic and short ways), 30-40% the price.

The new platform also supports the objectives of the national action plan for organic farming PAN-BIO 2025.

rethinking food procurement

HOW DOES IT WORK?

We launch a public tender for every food purchase, by type of product, by region and by canteen, open to all producers and suppliers. Invitations to public tenders are published on the platform and previously selected producers and suppliers will be able to respond.

To ensure a maximum of neutrality, products are evaluated exclusively electronically according to a set of pre-defined attribution criteria. In case of insufficient quantities of a product from one single producer or supplier, S4F will automatically select one or more additional suppliers according to the attribution criteria. One single call for tenders may therefore result in several orders.

The selection criteria for products are designed to encourage the purchase of eco-responsible products that protect the environment and the climate. Accordingly, two sustainable development criteria. i.e. distance and organic farming, will be given substantially more weight than the price.

Once the offer has been determined according to the attribution criteria, the order is automatically placed and the canteen manager is informed via the platform. After each order, the result of the evaluation process and the positioning of each offer are communicated in full transparency to all participants in the call for tenders.

S4F is understood as a meeting point for producers, suppliers and Restopolis where the actors mentioned above can work together to find solutions for further development of organic and local-organic production. This platform also provides information about what products are needed for the school and university canteens. Producers are encouraged to submit their proposals for products that are not yet grown in Luxembourg.

Producers ready to move past manual processes have many choices when it comes to our S4F digital food procurement platform

Food4future

RESTOGOALS.

6 Goals for eco-responsible school meals

Our food weighs heavily in terms of ecological impact. The "food4future" concept aims to change the eating habits in school and university canteens in order to reduce the impact on the environment and the climate. The concept consists in the achievement of 6 "RestoGoals.

The brand "food4future" stands for the continuation of advocacy and sensibilisation campaigns in schools, encouraging active involvement and feedback from schoolchildren and youth, on sustainable nutrition and food systems. Furthermore, we want to increase the provision of free school meals, ensuring access to nutritious food for all.

An important driver of this goal is the introduction of products from nearby agriculture by 2025 in collective catering establishments. The government intends to ensure a model role, starting with state-subsidized collective catering, where 50% of the products will come from Luxembourg agriculture, 2/5 of which will be from organic farming and 3/5 from local agriculture, with priority given to products from in-conversion farming.

The future of our planet will depend on the way we eat. To fight against climate change, we change the composition of our food offer and promote vegetarian and vegan meals. Thus, our menus become more balanced and eco-responsible with as much organic, nearby and seasonal products as possible and a substantial reduction of the share of animal products on our plates.

We promote 0 km food and short distance purchasing to avoid the environmental impacts of large distance transportation of food supplies.

The best packaging waste is the one we don't produce! We educate our guests to modify their consumption before the production of waste, thus helping us to preserve the environment. We combat plastic pollution in school canteens by e.g. establishing drink fountains and avoiding single use packaging.

Food waste begins long before the trash can - from the time a product is grown, through every stage of processing, transportation, and marketing to our plates, half of the food produced in the world is thrown away. We combat food waste in school canteens by e.g. adapting meal offers and giving leftover food for free.

We scale up the coordination with relevant national stakeholders, agricultural and farmers associations, academic and research instructions, young farmers and students to continuously improve sustainable school meal programmes and food production in the country.

rethinking food procurement